Starting Date: ASAP

Status Junior Level:  Full Time/Fixed-term contract

Child Safeguarding Policy: Level 1 – The job holder does not have regular contact with children.

Reports To: Director of Finance & HR

Job Overview

The postholder will provide administrative support for the project, handle clerical and administrative duties, adhering to organizational policies, and supporting the smooth and effective implementation of the project and Premises.

Main Responsibilities and Duties

• Serve as a point of contact and link between employees, internal departments (Human Resources, Procurement, Finance) and external parties.
• Maintain a well-organized environment, including managing relevant supplies and equipment. Support on maintaining an asset register at site level, collaborating with relevant departments to manage, track and update inventory levels
• Coordinate project meetings, events, and travel arrangements.
• Prepare, edit, and manage correspondence, reports, and presentations.
• Organize and maintain filing systems (physical and digital).
• Welcome visitors and handle incoming inquiries via phone, email, and mail.
• Support project teams with administrative tasks, including documentation and data entry.
• Ensure timely dissemination of information relating to the project.
• Administrative and logistical tasks to support the daily operation of the project and the needs of project staff, with tasks both within and outside the premises.
• Provide regular secretarial tasks, such as taking minutes of meetings, communications correspondence, contact lists.
• Other position-related responsibilities as assigned by supervisor.

Qualifications 

• BSc degree from any field of academic institution;
• Relevant experience in administrative/secretarial tasks;
• Excellent organizational and time management skills;
• Fluency in Greek and English language;
• Proficiency in Microsoft Office Suite, and office management tools.
• Strong interpersonal & communications skills;
• Sound work ethics;
• Familiarity with NGO operations or the non-profit sector is a plus.
• Responsibility, accuracy and attention to detail;
• Ability to multi-task and work under pressure;
• Ability to work on own initiative and as part of a multi-cultural and multi-disciplinary team.

If you are interested in applying, please send your CV and motivation letter to  recruitment@solidaritynow.org mentioning in the email subject “ADMINISTRATIVE ASSISTANT_ATHENS”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Due to the urgency of recruitment, SN reserves the right to complete the process as soon as the suitable candidate has been identified. Interested candidates should submit their applications (CV and motivation letter) not later than 20^th of February 2025.

Only short-listed candidates will receive a written reply.