Position: Accommodation Supervisor

Under the supervision of Head of Operations, the Accommodation Supervisor will be responsible for the general supervision and the smooth operation of all apartments and hosting structures that SN operates in Athens. Accommodation Supervisor works closely with Programs, Operations and Finance Dpt.

Location: Athens

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

Level 1

The job holder does not have contact with children

Responsibilities

• Be the focal point for all landlords, building managers for all accommodation structures that SN operates in Athens
• Keep a physical and digital archive and always keep update apartments’ database with all the required info (record date of contract, owner bank account details, Electricity and Water account numbers and monthly costs or any other information upon supervisor request)
• Collect all utilities’ bills and ensure that have not been expired
• Make sure that all rental or utilities contracts have not expired and inform the Opt Officer and request directions regarding next steps
• Prepare all documentation needed with regards to accommodation expenses to be forwarded to Finance Dpt for payment
• In agreement with Opt Officer collaborate with Finance Dpt to initiate all payments regarding accommodation (rentals, utilities bills, common spaces expenses etc)
• Keep and update log books by recording all assets and repairs for all accommodation structures and flats in collaboration with the Supply Chain Unit
• Work closely with social workers and Athens Project Coordinator to visit beneficiaries’ apartments once per month ensuring that the apartments’ condition is appropriate and record any damage/repair needed
• Prepare repairs’ reports and plan any repair/ renovation work needed on a monthly basis and share the plan with the Opt Officer and Supply Chain Unit
• On a daily basis plan and coordinate any technical work and maintenance of apartments in collaboration with the technical staff and Supply Chain Unit, when necessary
• Monitor all shelter and infrastructure activities, ensuring compliance with strategies and guidance provided and agreed per signed contracts
• Prepare and send reports to Opts Dpt
• Close and regular contact with Operations Dpt, technical staff and Athens Project Coordinator to discuss matters relating to apartments and infrastructure

Requirements

• Degree from Technical Institutions
• Experience in real estate management would be an extra asset.
• Strong administrative skills
• Excellent IT skills, excellent use of Microsoft Office (Word, Excel, outlook etc) & internet
• Native in Greek, Fluent in English (both written and spoken)
• Excellent organizational and coordination skills
• Ability to work under pressure
• Practical ability
• Attention to detail
• Good oral and written communication skills
• Be a team player and self –initiative worker

If you are interested in applying, please send your CV and motivation letter to recruitment@solidaritynow.org mentioning in the email subject “SN Accommodation Supervisor_Athens”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Not later than by Tuesday 20th of February 2018. Due to the urgency of recruitment, SN reserves the right to complete the process as soon as the suitable candidate has been identified.

Position: SN Logistics & Operations Officer

Under the supervision of the Head of Operations, the Logistics Operations officer supports and manages all aspects of in kind operations. He/She executes operational planning for the implementation of programs and undertakes the coordination and supervision of operational issues regarding all accommodation structures in Greece. He/She works in close cooperation with the Supply Chain Unit, IT and Finance Department, acting as the main contact point between the field staff and the headquarters’ departments.

Location: Athens (Nationwide Travel might be requested)

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

Level 1

The job holder does not have contact with children

General Responsibilities:

• Responsible for timely planning, oversight, management and coordination of logistics support operations in regard to all programs
• Ensure effective and timely provision and coordination of diverse logistics support requirements for the implementation of a project
• Integrate and monitor the implementation of logistics support plans at the field mission
• Liaise between field missions and Headquarters staff on logistics matters on the day-to-day support of logistics operations
• Understand SN policies and develops logistics plans following the procedures for the implementation of new programs
• Undertake plans and co-ordination of logistics support to new, sustaining, expanding, and contracting operations and other field missions
• Perform other related duties as required

Accommodation Program

• Asset areas in Ioannina and Athens appropriate to accommodate POC’s.
• Contact with real estate agents and establish good relationships with the local authorities
• Conduct inspection reports to ensure all recommended properties meet legal, health, safety and technical requirements. Otherwise, provide advice and guidance to all stakeholders
• Keep a digital photo archive during the assessment
• Gather and register all real estate information in CRM system and/or update files when required (owners’ personal info, contact info, scanned contract, rent, electricity/water number supply etc).
• Estimate the value of each property and negotiate the rental price and the terms of contracts in compliance with the SN ethics and procedures
• Prepare contracts to be signed and initiate down payments
• Prepare lists of house equipment (bed linen, furniture etc) based on the given capacity and share with the project coordinator
• In closely cooperation with the Supply Chain Unit ensure that all houses are fully operational and equipped to host POC’s

KNOWLEDGE AND EXPERIENCE:

• BA Degree in Business Administration or related discipline
• A proven experience in real estate area is required (minimum 2 years)
• Knowledge in logistics and operations’ practices
• Ability to provide technical and procedural advice in a broad range of logistics areas
• Ability to work under pressure and meet tight deadlines
• Work collaboratively with colleagues to achieve organizational goals
• Excellent verbal and written Greek and English language skills
• Excellent communicational and multitasking skills
• Excellent knowledge of Microsoft Office, especially MS Excel and MS Word

If you are interested in applying, please send your CV and motivation letter to recruitment@solidaritynow.org mentioning in the email subject “SN Logistics & Operations Officer Athens”

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Not later than by Tuesday 20th of February 2018. Due to the urgency of recruitment, SN reserves the right to complete the process as soon as the suitable candidate has been identified.

Position: Supply Chain Officer

Under the supervision of the Head of Operations and Supply Chain Coordinator, the Supply Chain officer supports the Procurement Unit in the efficient procurement of goods and services within the organization as also manage all assets of the organization. He/ She supports the Supply Chain Coordinator to ensure that project procurement procedures are compliant and conducted according to the procurement policies and procedures and donor funded procurement guidelines.

Location: Athens (Nationwide Travel might be requested)

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

Level 1

The job holder does not have contact with children

 

KEY AREAS OF ACCOUNTABILITY:

As Supply Chain Officer you may be placed in the following roles:

Procurement:

• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
• Prepares and distribute tender invitations /conducts all aspects of bid/proposal evaluations
• Plan innovative solutions to resolve issues/conflicts for complex procurement projects
• Establishes and maintains work program and schedule for ongoing contracts and newly-planned ones
• Conducts market research to keep abreast of market developments
• Maintaining a supplier database
• Participates in negotiations with senior supplier representatives; prepare procurement orders
• Ensuring suppliers deliver on their commitments
• Support with preparation of monthly ‘Procurement Report’ and keeping an up-to-date procurement tracker
• Ensuring routine payments are made in a timely manner – i.e. leases, supplier payments, etc.
• Support in preparation of contracts for works, goods and ervices
• Ensuring physical filing of all procurement documents is up-to-date and easily accessible. Ensuring also that all signed procurement documents are scanned and filed in a clear and systematic manner
• Recommends amendments and extensions of contracts to the Ops Dpt
• Ensure systematic process of transporting items from suppliers to field locations, ensuring full control of movement and receipt of items
• Prepare weekly logistics reports for supervisor containing current developments, achievements, and working plans for the following week

 

 

 

 

Supply Chain:                     

• Working closely with the Supply Chain Coordinator on the most efficient and appropriate procurement, ensuring it is cost effective, based on budget, markets, infrastructure and the need for timely delivery

 

Asset / Inventory:

• Help ensuring that standard SN asset and inventory management procedures are adhered to
• Assist in maintaining an accurate asset and inventory tracker and supporting field logistics teams to do the same
• Maintaining sign out sheets for commonly used assets
• Ensuring that all assets are accompanied by accountability forms and users are held accountable for the assets assigned to them
• Tagging of all inventory and assets

 

KNOWLEDGE AND EXPERIENCE:

• BA Degree in Logistics, Supply Chain Management or similar level qualification
• At least 2 years work experience in procurement, contract management; contract administration or logistics and supply chain management
• Ability to work under pressure and meet deadlines
• Proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet
• Knowledge of computerized procurement systems will be an added advantage.
• Ability to multitask, think creatively and work with little supervision in an often-stressful environment
• Ability to establish harmonious working relations in an international and multicultural environment
• Good communication and interpersonal skills
• Excellent verbal and written English language skills

 

ESSENTIALS

• Working experience in logistics and procurement management within NGOs or IOs’ and experience in working in a diverse team in an often-stressful environment.
• Knowledge of donor guidelines and regulations, compliance requirements and procedures (UNHCR, ECHO).

 

 

If you are interested in applying, please send your CV and motivation letter to recruitment@solidaritynow.org mentioning in the email subject “Supply Chain Officer_Athens”.

 

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Not later than by Tuesday 20th of February 2018. Due to the urgency of recruitment, SN reserves the right to complete the process as soon as the suitable candidate has been identified.

Position: Procurement Officer

Location: Athens (Nationwide Travel might be requested))

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

Level 1

The job holder does not have contact with children

Responsibilities

• Ensure the smooth and timely procurement process of all purchased items and services according to the SN Policy.
• Implement cost-effective strategies to save time through use of: framework contracts, improved coordination of purchasing and developing procurement plans.
• Conduct efficient and collaborative procurements which are corporately compliant (advice, tendering, evaluation award & contract management).
• Ensure all donors procurement procedures are related to procurement activities.
• Ensure systematic process of transporting items from suppliers to field locations, ensuring full control of movement and receipt of items.
• Ensure that the procurement processes are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out and updated regularly.
• Ensure logistics staff involved in procurement are fully aware of all SN procurement policy and procedures.
• Inventory management for all facility assets.
• Check service providers’ performance.
• Attend and report on external meetings with local partners, NGOs and other actors.

KNOWLEDGE AND EXPERIENCE:

• BA Degree in Logistics, Supply Chain Management or similar level qualification
• Proven experience of a minimum of three years in humanitarian logistics (in international NGOs) with progressively senior management responsibilities;
• Strong knowledge of donor guidelines and regulations, compliance requirements and procedures (UNHCR, ECHO).
• Working experience in logistics and procurement management within NGOs and experience in managing a diverse team in an often-stressful environment.
• Excellent planning and decision making capabilities and excellent ability to execute systems.
• Experience in managing and leading other staff teams.
• Ability to multitask, think creatively and work with little supervision in an often-stressful environment.
• Very good reporting skills.
• Ability to establish harmonious working relations in an international and multicultural environment and manage a diverse and growing team.
• Excellent verbal and written English language skills.
• Excellent knowledge of Microsoft Office, especially MS Excel and MS Word

If you are interested in applying, please send your CV and motivation letter to recruitment@solidaritynow.org mentioning in the email subject “SN Procurement Officer_ Athens”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Not later than by Tuesday 20th of February 2018. Due to the urgency of recruitment, SN reserves the right to complete the process as soon as the suitable candidate has been identified.

Job Title:  SN Driver –   Οδηγός

Location – Thessaloniki

Status: Full Time

Child Safeguarding Policy

Level 2

The job holder will have sporadic contact with children.

Position Summary: The individual will drive authorized passengers, transport goods and services (information) and check the mechanical condition of the SN vehicle regularly and act accordingly in line with SN policies.

Position within the Organization:

Hierarchical Responsible: Fleet Manager

Duties and Responsibilities:  

• Drive SN vehicles/authorized passengers to specified destinations as approved by the supervisor in line with SN vehicle usage policy.
• Keenly monitor the security of vehicle, authorized passengers and luggage in line with the vehicle policy.
• Deliver packages, goods and mails and any other information to specified people, places and offices in line with SN policies.
• Keenly check the vehicle status/condition e.g. engine oil, water, nuts, battery water, license, Third Party Insurance, brakes, tyre pressure etc. prior to any journey and carry out regular vehicle repairs e.g. correcting hard start, tightening bolts and nuts, topping up battery water, etc. in line with World Vision policy.
• Report all major and minor damages and accidents on the vehicle at hand to the supervisor in line with SN vehicle policies

Qualifications, Skills and Experience: 

• The ideal candidate for the SN Driver job placement should hold a Certificate of English.
• Hold a certificate in automobile mechanics is an added advantage.
• A minimum of one year experience in driving, with clean driving record preferably with an NGO
• Possession of two or more Classes of driving permit is preferred;
• Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.

If you are interested in applying, please fill send your CV and motivation letter to recruitment@solidaritynow.org by Friday, February 23th, 2018 , mentioning in the email subject Social Driver­_Thessaloniki

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Due to the urgency of recruitment, SN reserves the right to complete the process even before the deadline for CV submissions.

Job Title:                           Social Workers

Status:                                  Full Time

Location(s):                       Ioannina – Athens – Thessaloniki

Position Summary:        The Social Worker is expected to provide psychosocial support, assess the needs, ensure proper case management for beneficiaries; identify vulnerabilities and refer to available services, accompany beneficiaries to different services.

Reporting Line:                 Team Leader

Child Safeguarding:        Level 2 – Sporadic Interaction with Children

 Responsibilities

Social Services Provision

• Provide a comprehensive package of Social Services to Persons of Concern (PoCs)
• Providing Face to Face counselling and guidance
• Ensure internal and external referrals are carried out effectively
• Identify vulnerable cases and facilitate their access to available support
• Accompany beneficiaries to various services as required

 Data-base and case-related information management

• Complete and maintain brief and full social history

Other Duties

• Collaborate with other actors (Public Sector, national and international NGOs) to link project beneficiaries with required services
• Work as part of an interdisciplinary team to provide comprehensive case management
• Organize group activities for beneficiaries to support their empowerment
• Promote community engagement through structured activities
• Escorts to hospitals and responding to emergency requests

Required qualifications and skills

Essential

• Social Worker or other degree in Social Science, such as psychology, sociology
• 1-year relevant experience (at least 6 months supporting refugee and migrant populations)
• Familiar with the services and mechanism provided in the area of work (Ioannina – Athens – Thessaloniki)
• Familiar with refugee and migration issues
• Cross cultural awareness and understanding
• Computer literate & numerate
• Well organized and efficient
• Good interpersonal & communications skills
• Fluent in Greek and English (both written and spoken)

Desired

• Field work experience e.g., in camps or temporary settlements
• Interest and experience to work with vulnerable groups

If you are interested, please send your CV and motivation letter to recruitment@solidaritynow.org by February 15^th, 2018, mentioning in the email subject: Social Worker_Ioannina, Social Worker _Athens or Social Worker_Thessaloniki

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply. Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child Protection Standards, including background checks and adherence to SN Child Safeguarding Policy.

Due to the urgency of recruitment, SN reserves the right to complete the process even before the deadline for CV submissions.

Location: Thessaloniki

Job title: Educational Officer (Greek language)

Starting Date: ASAP

Status:  Full Time

Level 3

The job holder will have regular contact with children

Responsibilities

• Provide Greek language classes, according to refugee and migrant population needs
• Expand and build on the existing educational curriculum that targets and addresses the needs of different age groups of children, youth and adults
• Organize and provide educational material according to the population’s needs
• Update and maintain effective workplans
• Develop and maintain effective filing systems, both electronic and hardcopy
• Support educational, recreational and other psychosocial activities
• Contribute to the identification of vulnerabilities and facilitate referrals to available support
• Communicate with management, draft and submit project reports
• Provide support to other teachers in line with project objectives
• Ensure tracking and reporting of all educational activities

Qualifications

Essential

• Degree – Bachelor degree in Education (any subject) or Greek Language and Literature
• Masters or Bachelor’s degree in Intercultural Education or Teaching Greek as a second/foreign language will be preferred
• 3 years’ experience in educational efforts, create learning plans, develop, implement and monitor key education plans
• Proven knowledge of training, curriculum development, implementation and educational administration
• Native in Greek and preferably English
• At least 2 years of professional experience in educational programs for refugees or rural/vulnerable communities
• Previous experience with humanitarian/human rights’ NGO will be an added advantage
• Strong analytical and administrative skills in managing educational programs and mainly primary education projects
• Experience in report writing and excellent computer skills

Desired

• Experience in training of trainers/facilitators skills
• Knowledge of Arabic or Farsi will be an advantage
• Proven academic or on-job training and understanding of the Project Cycle model in managing humanitarian assistance

If you are interested in applying, please fill send your CV and motivation letter to recruitment@solidaritynow.org Wednesday, February 14th, 2018, mentioning in the email subject “SN Educational Officer (Greek Language_BRC)”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Due to the urgency of recruitment, SN reserves the right to complete the process even before the deadline for CV submissions.

Job Title:  SN Interpreter (Kurdish: Kurmanji, Sorani) –   Διερμηνέας (Κουρδικών)

Location: Thessaloniki

Status: Part Time

Responsibilities:

Child Safeguarding Policy

Level 2

The job holder will have sporadic contact with children

Interpretation

• Mediate with beneficiaries while briefings or sessions are conducted
• Ensure accurate and precise information is passed to the beneficiaries in an understandable and culturally acceptable way.
• Mediate between the beneficiaries and/ or the Social Service, Psychology and the Legal Service  

Mentioned tasks

• Data base and Case related info management
• Filling and registering all cases and actions to the Database upon instructions of the supervisor
• Maintain hard and electronic files archive updated
• Perform entries in the data base system as required by the above

Other Duties

• Participate in Field Trips and Assessments as requested and directed by Supervisor
• Brief and debrief beneficiaries for running programs availability and inform for any relevant change
• Contribute to the identification of vulnerabilities and facilitate their access to available aid
• Accompany team members in occasional field visits /FU visits to houses of beneficiaries

Required qualifications and skills

Essential

• Fluent in Kurdish (Kurmanji/ Sorani) and Greek or English
• Previous Experience in Relevant Position
• Familiar with Refugee and Migration Issues
• Cross Cultural Awareness and flexibility
• Computer literate & numerate
• Well organized and efficient
• Good interpersonal & communications skills
• Fluent in Greek or/and in English

Desired

• Field Working Experience entry points, Camps/Temporary Settlement or mobile units serving refugee population
• Proven Engagement in Refugee Focused Projects (e.g Assessments, Surveys, Missions in Islands or to the borders).

If you are interested in applying, please fill send your CV and motivation letter to recruitment@solidaritynow.org Wednesday, February 14th, 2018, mentioning in the email subject “SN­_Kurdish”.

Both the Document and the email shall have as title the – Job title-Location, followed by their Surname: example…. Kurdish Interpreter_ Thessaloniki – Mantzouranis

SN reserves the right to complete the process even before the deadline for CV submissions.

Job Title:  SN Interpreter Urdu –   Διερμηνέας Ουρντού

Location: Thessaloniki

Status: Part-time 20 hours per week

Responsibilities:

Child Safeguarding Policy

Level 2

The job holder will have sporadic contact with children

Interpretation

• Mediate with beneficiaries while briefings or sessions are conducted
• Ensure accurate and precise information is passed to the beneficiaries in an understandable and culturally acceptable way.
• Mediate between the beneficiaries and/ or the Social Service, Psychology and the Legal Service  

Mentioned tasks

• Data base and Case related info management
• Filling and registering all cases and actions to the Database upon instructions of the supervisor
• Maintain hard and electronic files archive updated
• Perform entries in the data base system as required by the above

Other Duties

• Participate in Field Trips and Assessments as requested and directed by Supervisor
• Brief and debrief beneficiaries for running programs availability and inform for any relevant change
• Contribute to the identification of vulnerabilities and facilitate their access to available aid
• Accompany team members in occasional field visits /FU visits to houses of beneficiaries

Required qualifications and skills

Essential

• Fluent in Urdu and Greek or English
• Previous Experience in Relevant Position
• Familiar with Refugee and Migration Issues
• Cross Cultural Awareness and flexibility
• Computer literate & numerate
• Well organized and efficient
• Good interpersonal & communications skills
• Fluent in Greek or/and in English

Desired

• Field Working Experience entry points, Camps/Temporary Settlement or mobile units serving refugee population
• Proven Engagement in Refugee Focused Projects (e.g Assessments, Surveys, Missions in Islands or to the borders).

If you are interested in applying, please fill send your CV and motivation letter to recruitment@solidaritynow.org Wednesday, February 14th, 2018, mentioning in the email subject “SN Interpreter_Urdu”.

Both the Document and the email shall have as title the – Job title-Location, followed by their Surname: example…. Urdu Interpreter_ Thessaloniki – Mantzouranis

SN reserves the right to complete the process even before the deadline for CV submissions.

Position: Cleaner

Location: Thessaloniki

Starting Date: ASAP

Status:  Part-time 30 hours per week

Job Purpose:

The cleaner will provide to the Blue Refugee Center cleaning services as required and ensure that the premises (the offices and the public spaces) are clean and reflect a good image of living space. The Cleaner is expected to adhere to Hellas rules and regulations and show a high level integrity and commitment.

Responsibilities

• Cleaning and maintaining Blue Refugee Center, including desks, floor, kitchen, toilets, waiting rooms etc
• Occasionally preparing tea/coffee to the employees and guests
• Drafting a list of required kitchen and cleaning supplies on bi-weekly basis and submit to the supervisor/ team leader. Assist with procurement, when it is necessary.

Job Requirements / Skills Required

• All Cleaners are required to adhere to the SN Standards for Professional Conduct and the national employment policies.
• Adhere to the Code of Conduct every day – in the site and in the community.
• Maintain confidentiality.
• Relevant experience preferred.
• Clean record.
• Sense of judgment.
• Clean and organized.
• Good time management.
• Reliable and trustworthy.

If you are interested in applying, please fill send your CV and motivation letter to recruitment@solidaritynow.org Wednesday, February 14th, 2018, mentioning in the email subject “BRC_Cleaner

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Due to the urgency of recruitment, SN reserves the right to complete the process even before the deadline for CV submissions.