Position: Technician

Starting Date: ASAP

Status: Full Time

Supervisor/Manager:     Team Leader/Project Manager

Job brief

We are looking for a reliable Technician to undertake upkeep and repair tasks at the interior or exterior of SN buildings and apartments. Deft hands and technical knowledge are important parts of a handyman’s arsenal. The Technician is expected to be well-organized and with strong general repair skills. Compliance with SN Code of Conduct and the national employment is necessary. A keen eye for detail is highly appreciated for this position.

Main Duties/Responsibilities

• Perform maintenance and light repairs
• Capability of interior and/or exterior painting
• Undertake light installation or carpeting (e.g. fix doors)
• Repair equipment or appliances if possible
• Assist tradespeople with electrical, plumbing or HVAC (Heating, Ventilation, Air Conditioning) repairs
• Undertake duties as assigned or emergency tasks (e.g. shovelling snow)
• Identify and report the need for major repairs

Requirements

• Proven experience as a handyman
• Solid understanding of water distribution and disposal systems in residential buildings
• Experience with hardware tools and electrical equipment
• Basic understanding of electrical or HVAC systems
• Good communication ability
• Well-organized and apt in problem-solving
• Attention to detail

• Friendly with a great deal of patience
• The Greek language is a must
• Basic English is required. Arabic and/or Farsi are not required but will be considered an asset
• High school diploma or above

 If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Handyman_Thess”.

SolidarityNow is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Only short-listed candidates will receive a written reply.

Job title: Administration Officer

Technical links with the Fin, HR and Log departments

Reports to the Project Coordinator

Starting Date: ASAP

Status: Full Time

Child Safeguarding Policy

The Administration Officer is a member of the coordination team of the Accommodation project and serves as a point of contact and link between employees, internal departments (Log, HR, FIN) and external parties. She/he handles clerical and administrative duties, analyzes and improves office processes, ensuring organizational policies are in place and the smooth operation of the office.

Responsibilities

General Administration

• Provide logistics and admin support in general for visits, meetings and workshops
• Execute and monitor data management, as requested and directed by Supervisor
• Provide regular secretarial tasks, such as taking minutes of staff meetings, correspondence, updating general contact lists, following up on stationary needs
• Filing of general office documents
• Undertake any other tasks requested by the Project Coordinator when the need arises
• Place calls and writes letters to local authorities
• Responsible for the orders of the project in coordination with the Procurement Department
• Provides admin support to ensure compliance with labour law for all sites where SN staff is working
• Manage field office filing and documentation
• Participate in ESTIA field trips and assessments, as requested and directed by Supervisor
• Handle travel authorization forms and collect time sheets
• Follow-up on payments from the HQ office
• Support on maintaining an assets’ register at the site level
• Circulate information related to Standard Operational Procedures among employees
• Circulate information related to project developments and needs among employees and departments

HR

• Implement SN’s internal communication policies and ensure HR reporting for the project
• Find the best options to avoid and/or resolve labour conflicts in the project, under the guidance of the HR department
• Update the project’s organizational chart and job descriptions, assisting with preparing annual holiday planning and staff shifts in order to forecast HR needs
• Plan and participate in HR processes such as recruitment, training, briefings, evaluation and development of staff
• Ensure that hiring, contract amendment and termination formalities for project staff are carried out according to internal policies, under the guidance of HR and by preparing and filing all relevant documents
• Plan the Annual Leaves of the Personnel
• Manage logistical and administrative aspects of personnel travelling (tickets, planning of cars, etc)
• Train, supervise and assist with the staff management

FIN

• Assist in preparing project budget and follow up expenditure
• Ensure compliance of expenses with valid account/source of fund /donor combinations
• Contribute in preparation of all periodic financial statements and reports as per donors’ requirements and prepare any other necessary report and compilations, under the guidance of the Project Coordinator and in collaboration with the Finance Department.
• Monitor petty cash expenses
• Check invoices and expense reports

Qualifications-essential:

• Minimum of two years’ relevant work experience in the administration of programs, and/or finance and/or human resources
• Excellent IT skills (Excel, Word, PowerPoint)
• Fluency in English and Greek
• People-oriented with excellent communication skills
• Comfortable in managing multiple tasks, with a problem-solving aptitude
• Cross-Cultural Awareness and flexibility

Qualifications-desired:

 Degree in finance, business, management or human resources

• Former experience in NGO project management support function
• Familiar with Refugee and Migration Issues

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Off-Admin_Thess”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Only short-listed candidates will receive a written reply.

Job Title: Administrative and Log Assistant

Technical links with the Fin, HR and Log departments

Reports to the Project Coordinator

Starting Date: 01.02.2019

Status: Full Time

The Administrative & Logistics Assistant is a member of the coordination team of the project and serves as a point of contact and link between employees, internal departments (Log, HR, FIN) and external parties. She/he handles clerical and administrative duties, analyzes and improves office processes, ensuring organizational policies are in place and the smooth operation of the office.

Child Safeguarding Policy

Responsibilities

HR

• Implement SN’s internal communication policies and ensure HR reporting for the project
• Find the best options to avoid and/or resolve labour conflicts in the project under the guidance of the HR department
• Update the project’s organizational chart and job descriptions, assisting with preparing annual holiday planning and staff shifts in order to forecast HR needs
• Plan and participate in HR processes such as recruitment, training, briefings, evaluation and development of staff
• Ensure that hiring, contract amendment and termination formalities for project staff are carried out according to internal policies, under the guidance of HR and by preparing and filing all relevant documents
• Plan the Annual Leaves of the Personnel
• Manage logistical and administrative aspects of personnel traveling (tickets, planning of cars, etc)
• Train, supervise and assist with the staff management

General Administration

• Provide logistics and admin support in general for visits, meetings and workshops
• Provide regular secretarial tasks, such as taking minutes of staff meetings, correspondence, updating general contact lists, following up on stationary needs
• Filing of general office documents
• Undertake any other tasks requested by the Project Coordinator when the need arises
• Place calls and write letters to local authorities
• Responsible for the orders of the project in coordination with the Procurement Department
• Provides admin support to ensure compliance with labor law for all sites where SN staff is working
• Manage field office filing and documentation
• Participate in field trips and assessments, as requested and directed by Supervisor
• Handle travel authorization forms and collects time sheets
• Follow-up on payments from the HQ office
• Support on maintaining an assets’ register at site level

FIN

• Assist in preparing project budget and follows up expenditure
• Ensures compliance of expenses with valid account/source of fund /donor combinations
• Contribute in preparation of all periodic financial statements and reports, as per donors’ requirements, and prepare any other necessary report and compilations, under the guidance of the Project Coordinator and in collaboration with the Finance Department.
• Monitors petty cash expenses
• Check invoices and expense reports

Qualifications-essential:

• Minimum of two years’ relevant work experience in administration of programs, and/or finance and/or human resources
• Excellent IT skills (Excel, Word, PowerPoint)
• Fluency in English and Greek
• People-oriented with excellent communication skills
• Comfortable in managing multiple tasks, with a problem-solving aptitude
• Cross Cultural Awareness and flexibility

Qualifications-desired: 

• Degree in finance, business, management or human resources
• Former experience in NGO project management support function
• Familiar with Refugee and Migration Issues

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Admin & Log Assistant”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 25^h January 2019

Only short-listed candidates will receive a written reply

Location: Ioannina, Sindos

Position: Accompaniment Focal point

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

RESPONSIBILITIES

• Accompaniment of beneficiaries to services when necessary and agreed by Team Leader, to facilitate personal needs and identify critical gaps in the response and provision of services
• Provide assistance and support to SN beneficiaries
• Work proactively and effectively with SN groups to maximize the benefits for refugees in relation to prevention and response
• Work closely with Project Coordinators and SN Legal team to assist in advocacy outcomes
• Proactively provide an alternate course of action and contingency plans if necessary

Requirements:

• Academic degree in humanitarian (Social science, Education, Medicine or another related field)
• Protection and medical background
• Experience in a relevant context
• Demonstrated experience in projects working with vulnerable groups
• Ability to work well with a cross-cultural team including interpreters
• Strong interpersonal skills
• Ability to work in a fast-paced environment and to strict deadlines
• Excellent use (both oral & written) of Greek and the English language
• Very good understanding of human rights, global poverty & development issues
• First aid knowledge

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Accompaniment Focal Point /Location”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 25^th January 2019

Only short-listed candidates will receive a written reply. 

Position: Social Scientist

Location: Ioannina

Starting Date: ASAP

Status:  Full Time

Child Safeguarding Policy

Main Duties & Responsibilities

• Focal point of communication and exchange between (a cluster of) hosting and hosted populations;
• Directly supports beneficiaries through the usage of simple communication and moral uplifting techniques;
• Assesses and addresses social needs of the beneficiaries, identifies and follows up cases that require special care;
• Performs case management in cooperation with other project staff and potentially SN partners involved in services provision;
• Cooperates with interpreters where needed for the provision of her/his services;
• Closely cooperates with other team members, passing on the information and expressing the need of action clearly and concisely;
• Keeps social register files and statistical records of the caseload and services’ provision;
• Performs social work duties and undertakes procedures implementation when referral(s) to other services are required;
• Regular and ad hoc reporting and fact finding.

Qualifications & skills

Required

• University degree from an accredited academic in Humanities or Social Sciences;
• Experience in social work within the civil society sector, preferably working with vulnerable groups and refugees/migrants;
• Ability to work on own initiative and as part of a multi-cultural and multi-disciplinary team;
• Ability to organize and prioritize workload, using initiative when appropriate;
• Confidence with IT tools and software;
• Ability to work unsupervised and at flexible working schedules;
• Ability to troubleshoot and ease potential tensions between the project’s beneficiaries;
• Ability to perform fact finding tasks; clearly articulate results in a fair and balanced way;
• Strong communication skills;
• Basic knowledge of humanitarian sector and stakeholders in Athens2.;
• Previous experience in street-work and/or a job entailing direct contact and exchange with groups of beneficiaries, clients, students etc.;

Desired

• Understanding and speaking of Arabic, Kurdish, Farsi, Pashtu or Urdu;
• Awareness of the cultural background of Arabic speaking and Asian (i.e. Afghani, Pakistani, Iranian) populations, in the context of the current people on the move emergency.

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Social Scientist_Ioannina”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 31^h January 2019

Only short-listed candidates will receive a written reply

Position: Cleaner

Locations: Ioannina

Starting Date: ASAP

Status: Part Time

SUPERVISOR/MANAGER:      Team Leader/Project Manager

Child Safeguarding Policy

Job Purpose

We are looking for a reliable Cleaner to provide SN accommodation scheme with cleaning services as required and ensure that floor premises, offices and wherever else needed are clean and reflect a good image of living space. The Cleaner is expected to comply with SN Code of Conduct and the national employment policies and show a high level of integrity and commitment. A keen eye for detail is highly appreciated for this position.

Main Duties/Responsibilities

• Perform cleaning and maintenance of all SN premices (Floors, furniture, restrooms, etc)
• Perform cleaning and maintenance of all SN apartments prior to the beneficiaries arrival
• Prepare a list of cleaning and/or kitchen supplies on bi-weekly bases or whenever needed
• Other duties as requested
• Assist tradespeople with electrical, plumbing or HVAC (Heating, Ventillation, Air Conditioning) repairs
• Undertake duties as assigned or emergency tasks (e.g. shoveling snow)
• Identify and report the need for major repairs

Requirements

• All Cleaners are required to adhere to the SN Standards for Professional Conduct and the national employment policies
• Adhere to the Code of Conduct every day – in the site and in the community
• Maintain confidentiality
• Previous relevant experience will be considered an asset
• Clean and organized
• Good time management
• Reliable and trustworthy
• Well-organized and apt in problem-solving
• Attention to detail
• Friendly with a great deal of patience
• Good physical condition and strength with the ability to work in awkward spaces
• Greek language is a must
• Basic English is required. Arabic and/or farsi is not required but will be considered an asset
• High school diploma or above

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Cleaner_Ioannina”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 25^th January 2019

Only short-listed candidates will receive a written reply

Position: Handyman

Locations: Ioannina, Athens

Starting Date: ASAP

Status: Full Time

                                   
SUPERVISOR/MANAGER:      Team Leader/Project Manager

Child Safeguarding Policy

Job brief

We are looking for a reliable Handyman to undertake upkeep and repair tasks at the interior or exterior of SN buildings and appartments. Deft hands and technical knowledge are important parts of a handyman’s arsenal. The Handyman is expected to be well-organized and with strong general repair skills. Compliance with SN Code of Conduct and the national employment. A keen eye for detail is highly appreciated for this position.

Main Duties/Responsibilities

• Perform maintenance and light repairs
• Capability of interior and/or exterior painting
• Undertake light installation or carpenting (e.g. fix doors)
• Repair equipment or appliances if possible
• Assist tradespeople with electrical, plumbing or HVAC (Heating, Ventillation, Air Conditioning) repairs
• Undertake duties as assigned or emergency tasks (e.g. shoveling snow)
• Identify and report the need for major repairs

Requirements

• Proven experience as a handyman
• Solid understanding of water distribution and disposal systems in residential buildings
• Experience with hardware tools and electrical equipment
• Basic understanding of electrical or HVAC systems
• Good communication ability
• Well-organized and apt in problem-solving
• Attention to detail
• Friendly with a great deal of patience
• Greek language is a must

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN Hanyman”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 25^th January 2019

Only short-listed candidates will receive a written reply

Job Title:  SN Interpreter –   Διερμηνέας

Location: Athens

Status: Full Time

Duration: 4 months renewable

Child Safeguarding Policy

 Responsibilities

Interpretation

• Provide interpretation of Business and soft skills training sessions from English to Arabic for two weeks at a time
• Provide interpretation for interviews during selection process of training participants
• Ensure smooth interaction between beneficiaries (and trainer) while classes, briefings or sessions are conducted
• Communicate and coordinate effectively with trainers and project staff regarding content of training
• Ensure accurate information is transferred to the beneficiaries in an understandable and culturally acceptable way.

Translation

• Translate communication from English to Arabic and back (emails, whatsapp messages).
• Translate texts and documents of informational or promotional nature.
• Translate Business Model Canvases from Arabic to English or any other tasks assigned to training participants.

Other Duties

• Provide clear and accurate interpretation in Mentoring sessions of students selected to follow mentoring and interpret the 16 hours.
• Participate in outreach or promotion of the programme when required
• Contribute to the identification of vulnerabilities among beneficiaries and facilitate their access to available aid
• In charge of the daily attendance and signatures of all participants
• Brief and debrief beneficiaries for running programs availability and inform ofany relevant change
• Participate occasionally in ‘extracurricular’ activities and events i.e. graduation ceremony for Business4YOUth participants.

Required qualifications and skills

Essential

• Fluent in Arabic

• Excellent written communication and translation skills

• Attention to detail
• Strong professional ethics
• Previous Experience in Relevant Position Familiar with Refugee and Migration Issues (Asylum processes, Relocation)
• Cross Cultural Awareness and flexibility
• Computer literate & numerate
• Well organized and efficient
• Good interpersonal & communications skills
• Fluent in English
• Strong team player and ability to take initiative when needed

 Desired

• Proven Engagement in Refugee Focused Projects (e.g Assessments, Surveys, Missions in Islands or at the borders).
• Experience or background in business or entrepreneurship field, either relevant studies, previous employment in business management/as an entrepreneur, or participation in business related trainings.

If you are interested in applying, please send your CV and motivation letter in English to recruitment@solidaritynow.org mentioning in the subject line of the email subject “SN ARABIC_Interpreter”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Closing date: 22^th January 2019

Only short-listed candidates will receive a written reply.

Position: Human Resources Officer

Location: Thessaloniki

Starting Date: ASAP

Status:  Part-time

Child Safeguarding Policy

Job purpose

The post holder is expected to provide support in the various human resource functions, which include recruitment, payroll administration, training need analysis and HR development, performance monitoring and employee counseling.

Main Duties & Responsibilities

• Recruiting staff, which involves developing job descriptions, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
• Administering monthly payroll and maintaining employee records;
• Interpreting and advising on employment law;
• Monitoring staff performance in cooperation with the line managers and employee counseling;
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities etc.;
• Working closely with SN departments and assisting line managers to understand and implement policies and procedures;
• Preparing staff handbooks;
• Developing HR planning strategies;
• Delivering induction sessions for new staff;
• Analyzing training needs in conjunction with departmental managers.
• Coordinates the recruitment of new staff, ensuring a timely organized and comprehensive procedure, which involves:

Qualifications:

Essential:

• University degree from an accredited academic in Humanities or Social Sciences preferably in Human Resource Management;
• Experience in similar position for at least five years, preferably in NGO context;
• Very good knowledge of payroll functions and procedures;
• Confidentiality concerning financial and employee files skills;
• Fluency in Greek and English language;
• Strong interpersonal & communications skills;
• Sound work ethics;
• Well-organized and efficient;
• Ability to work under pressure;
• Strong IT skills (MS Office)

Desired:

• Previous experience in the humanitarian or the non-profit sector.

If you are interested in applying, please send your CV and motivation letter in english to recruitment@solidaritynow.org mentioning in the email subject “HR Officer_Thessaloniki”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Closing date: 25 January 2019

Only short-listed candidates will receive a written reply.

Position:                                          Project Coordinator

Location:                                            Athens

Starting Date:                                   February 1^st

Status:                                                  Full Time

Line Management:                        Programmes Director

Child Safeguarding Policy

Position Summary

The post holder will be responsible for all aspects of project management and the successful implementation of the Blue Dots Programme. (S)he will provide broad administrative, programmatic and financial support to the project, including direct assistance to the implementation AND close monitoring and evaluation of the undertaken initiatives. Under the guidance of the Programmes Director, the successful candidate will be able to multitask, perform vigorous follow-up and get directly involved in the implementation of different activities related to the people on the move.

Main Duties & Responsibilities

• Coordinating the operational and administrative actions, ensuring that planned activities are implemented according to the approved projects documents, in close cooperation with project staff, HQ teams and partners, in compliance with contractual obligations and in accordance with the SolidarityNow’s Policies and Procedures;
• Supervision and direct management of four staff – sector experts in North and Southern Greece;
• Maintaining liaison and collaboration relationships with donors, authorities and stakeholders;
• Monitoring the activities and the results achieved against the project indicators;
• Developing and following implementation plans and timetables;
• Producing progress, activity and other reports as per request and ensuring that all project reporting (internal and external) is completed in a timely and accurate manner;
• Planning project expenditures and ensuring the compliance of expenditure of budgets with donor requirements;
• Ensuring protection of refugees, asylum seekers and other vulnerable populations of concern, in accordance with international humanitarian standards and legally binding obligations;
• Planning and supervising the development, implementation and monitoring of standard operating procedures in relation to protection mechanisms and activities;
• Conducting field visits/work and participating in field activities on an ad hoc basis;
• Contributing to the development of management, logistics, administrative & monitoring tools and techniques, while also supporting project staff’s capacity building on aspects relating to effective project management;
• Performing any other task related to the implementation of the project as requested;
• In collaboration with other Programmes staff, support the development of new funding proposals

Required qualifications and skills

• University degree (preferably Master’s) from an accredited academic institution in Humanities, Social Science, Law, Political Sciences, International Relations or related;
• Minimum five (5) years of experience in Project Management preferably in the humanitarian and/or development sector and in the area of Child Protection and / or Education in particular;
• Experience with institutional donors’ regulations and requirements;
• Knowledge of PCM and financial management;
• Experience in working with IOs, NGOs as well as with governmental and local authorities;
• Excellent knowledge of English and Greek; a third language (related to the people on the move emergency) would be considered as an asset;
• Good knowledge and competence of IT applications and software;
• Ability to work under a distance-management scheme;
• Ability to work with and coordinate activities of more than 50 field staff
• Ability to work on own initiative and at the same time as part of a multi-cultural and multi-disciplinary team;
• Ability to organize and priorities workload, using initiative when appropriate;
• Understanding of the people on the move emergency and the socio-economic hardship aspects, demonstrating high cultural sensitivity.
• Ability to work under high pressure with a great level of personal organization

If you are interested in applying, please send your CV and motivation letter in english to recruitment@solidaritynow.org mentioning in the email subject “SN Project Coordinator_UNICEF _ Athens”.

SN is an equal opportunity employer. Persons with disabilities and from vulnerable and disadvantaged groups are strongly encouraged to apply.

Recruitment processes reflect SN’s commitment to keeping children safe from harm and abuse. Employment is subject to SN Child protection standards, including background checks and adherence to SN Child Safeguarding Policy.

Closing date: 25 January 2019

Only short-listed candidates will receive a written reply.